Minutes

Attendees: Robert Browne, Megan Corbin, Bobbi Engstrom Germond, Douglas Finn, Charlie Glazman, Keith Kesler, Lori Keute, Carol Lindberg, Asst. Chief Tad Matheson, Jay Mitchell, Courtney Podvin, Sister Genevieve Schillo, Tom Strewler, Kaye Tenerelli.

Industry Representatives: Liz Lundmark, Corey Mead, Dave Podratz, Murphy Oil USA, Inc.

Guests: Ernie Cagle, Aimee Curtis, Kevin Melnyk, Murphy Oil USA, Inc.; Sharon Kotter, Mayor.

Facilitator: Ann Green, Ann Green Communications, Inc.

Minutes: Ann Green.

The regular meeting of the Murphy Oil USA, Superior Refinery Community Advisory Panel (CAP) was called to order by facilitator Ann Green beginning at

6 p.m., January 9, 2003. Ann reviewed the agenda and the team agreement. Guests were introduced including Ernie Cagle who is visiting with Kevin Melnyk and will be taking Kevin’s position as Vice President of Manufacturing, and Aimee Curtis, Administrative Assistant to Dave Podratz. The minutes of the previous meeting were approved as presented.

Plant Update

Dave described some difficulties the plant had regarding emissions in November and December including a 67,000-pound release of sulfur dioxide over a 4-day period in November and 11,000 pound release December 3. Most of the incidents were a result of the startup of the tail gas treatment unit (TGTU). Dave said most of those problems have been resolved and the unit is reducing emissions dramatically.

In response to a question from Bob Browne about how the WDNR responds to violations, Dave said depending on the violation the WDNR may visit the plant, particularly if it were an air issue.

The plant had two lost-time injuries in the last two months and those were the only two for the year. Dave noted it was positive that people are reporting more first aid cases because that means they are being more conscientious about reporting any incidents.

Under Operations, Dave said margins are terrible and the plant is running at minimum levels. He also noted a construction permit for two gasoline tanks has been received.

Dave said the First Call Program is functioning and that a test was conducted in early December. Keith Kesler said the test was conducted on a two-mile radius and that 3,027 lines were called with 2,618 connections. This effort took 19 minutes 38 seconds which is approximately 140 contacts per minute. The emergency responders were pleased that there were only 323 numbers that were jammed because of the volume of the calls. To test the other phone company, the responders went to Bruel and conducted the test in a six-mile radius reaching 328 residents in 9 minutes and 48 seconds. Keith explained that testing startup took about 17 minutes. The dispatcher used a prescripted message for the recording. He said this will be a great improvement in the notification program but it is one tool of several.

Bob Browne asked if the employee who was exposed to chlorine in one of the lost-time incidences should have been wearing a fresh air pack. Dave said the policy for this would be clarified so that employees would be required to do so.

Unfinished Business

Planning for Neighborhood Outreach Meeting

Final preparations were made for the first neighborhood meeting to be held February 6 at Great Lakes Elementary from 7 to 9 p.m.

Publicity

The panel reviewed a flier developed by Ann Green Communications and provided suggestions for improvements. Five hundred copies of the flier will be sent to Jay Mitchell by January 15 for inclusion in the school newspaper. Fifty posters of the flier will be made and sent to Aimee Curtis for distribution in the community and at the school. Lori Keute will be inserting the flier in the newspaper and in the shopping guide. On January 28, Megan Corbin and Courtney Podvin will be guests on the Jay Mitchell show to discuss the neighborhood meeting. Ann Green agreed to draft a news release for release to the local media and send it to Aimee for distribution.

Room Setup

The panel decided the room setup would be a couple of tables with a podium attached and chairs for the speakers that would include Dave Podratz, Charlie Glazman, Bobbi Germond, Bob Browne, Frank Giesen and Ann Green. Chairs for approximately 100 people will be set up on the other side of the room. Panel members will receive blue ribbons to clearly distinguish their roles. CAP members will be asked to assist in passing out the questionnaires as people come in and the evaluation forms as they leave. Tom Strewler will develop a large team agreement that will be posted. He also will get a public address system. It was suggested Ann Green moderate the meeting and that she specify that questions will be taken after the presentations. Refreshments of cookies and coffee will be served.

Agenda

The agenda will be as follows:

1. Welcome – Ann Green

2. Introduction of CAP Members

3. Review of Agenda – Ann Green

4. Icebreaker – Bob Browne

5. CAP Presentation

· What is a Community Advisory Panel? – Charlie Glazman

· History of the Community Advisory Panel – Bobbi Germond

· What Has the CAP Talked About? – Bob Browne

· What Has the CAP Accomplished? – Frank Giesen

6. Murphy Oil Presentation – Dave Podratz

(Evaluation forms will be handed out at this point)

7. Question and Answer Opportunity – Ann Green to Moderate

8. Adjournment

It also was suggested CAP brochures be handed out.

Evaluation forms will be handed out as noted in the agenda by CAP members.

Presentations

CAP members and Dave Podratz reviewed their presentations and received suggestions from the membership.

Committee Reports

Communications—No report.

Emergency Preparedness—Given in plant update.

Youth Education—Tom Strewler reviewed the work he has been doing on the mini-grant applications. He explained the October date for applying would allow teachers time to apply and still use the money for that school year. He said they needed to confirm the location for applications to be sent. Dave Podratz reiterated his commitment of $1,000 for the grant program.

Tom also said under the EPA grant, a tentative date has been set for site visits, a luncheon and discussion for curriculum standards. Tom will be coordinating that effort.

New Business

There was no new business.

Next Meeting Date and Agenda

February 6, 2003, Great Lakes Elementary School, 7 to 9 p.m. CAP members were asked to be at the school no later than 6:30 p.m.

There being no further business, the meeting was adjourned at 8:30 p.m.

Next Meeting Date: Thursday, February 6, 2003

Great Lakes Elementary School Cafeteria